You can use Microsoft 365 and Entra ID backup to manually export data by date range and download it to Excel, CSV, or TXT formats. 

Some reasons Technical Leaders or Technicians in compliance roles might do this include:

• Specific recovery tasks,
• Compliance audits or e-discovery,
• Hand-offs of user content during offboarding,
• Manual migration scenarios, or
• Data reviews/reporting, to analyze backup trends (e.g., storage growth), etc.

For Microsoft 365 data, refer to the “Download” sections in each of the following documents:

• Download Specific Emails
• Download Specific OneDrive Files
• Download Specific SharePoint Site/Team Files
• Download a Plan or Attachments
• Download Private Chat Messages

You can also export the the User List to Excel.

Note: All exports and downloads of the actual backup data are recorded in the Audit Log. 

Download Audit or Sign-In Logs

Note: The Audit Logs page contains backed up Audit Logs from the customer's Entra ID environment. This is different than the Audit Log, which records the history of actions for both Microsoft 365 and Entra ID backup (i.e. actions taken in the Backup Portal).

To download the Audit or Sign-In Logs, follow these steps:

1. Navigate to the Backup Portal using any Restore button from a Syncro Tenant's Details Page.
2. Make sure you're in the Cloud Backup for Entra ID view. If not, use the keypad ( ) icon in the upper left to switch from Cloud Backup for Microsoft 365.
3. In the top navigation, click Logs, then select either Audit Logs or Sign-In Logs.
   • The Audit Logs page displays the following details about audit log events: Date, Actor, Service, Category, Activity and Status. You can filter the entries by Service, Category and Activity by typing in the Search field.
   • The Sign-In Logs page displays the following details about sign-in attempts: Date, Request ID, User, Application, and Status, as well as the Location and IP address of the sign-in attempt. You can filter the entries by User and by Application by typing in the Search field. 
     Tips: 
     • Events from the current date are displayed by default. You can select a date from the calendar, or click the arrows to move between dates.
     • You can click any row to view all the backed up attributes and their values.
4.  Click Export to download the Audit or Sign-In logs to your workstation as an Excel worksheet (.xlsx). You'll need to select a specific date range for the export. The file will be saved to your Downloads folder.
   Note: If any filters have been applied, only the filtered entries are included in the download. For example, if you filter the audit logs by the search term “device” and define a date range from November 1 to November 21, 2024, only audit log entries matching the search term “device” within that date range are downloaded.